Effective Date: 14-08-2025

At Virtual Intelligence Online, we are committed to protecting your privacy and ensuring that your personal information is handled securely and responsibly. This Privacy Policy explains how we collect, use, store, and protect the information you provide when you download our Business Management Application (BMA), register as an organization or employee, and use our services.

1. Information Collected from Registration & Interactive Forms

When you register on our app as an organization or employee, we may collect details such as your phone number, email address (e.g., Gmail), and other information or IDs required by your organization. Any additional data requested will be specific to the needs of the organization you are associated with.

When you contact us via in-app forms, chat, or email, we may keep a record of this information to respond to your inquiries.

2. Information We Collect

We may collect:

• Basic details: Name, phone number, email address, and role within the organization.
• Organization-specific details: Any IDs, employment records, or documentation requested by your organization.
• Technical details: Device information, IP address, browser/app version, and activity logs to improve user experience.

3. How We Use Your Information

We use your data solely for:

• Creating and managing organization and employee profiles.
• Enabling communication between organizations and employees.
• Supporting HR, payroll, task management, and reporting functions.
• Maintaining security, compliance, and proper functioning of the app.

We do not use your personal data for marketing purposes unless you explicitly opt-in.

4. Sharing Your Information

We do not sell, rent, or trade your personal information.

Your data will only be stored and processed within AWS’s secure cloud infrastructure, and only authorized personnel will have access for operational purposes.

5. Data Security

We use industry-standard encryption, secure authentication, and strict access controls to protect your data from unauthorized access, alteration, or loss.
Profile images are securely transmitted via pre-signed URLs and stored in a secure cloud environment solely for profile functionality. While we take all reasonable measures to safeguard your information, no online system can be completely secure

6. Cookies & Tracking Technologies

Our app may use cookies and similar technologies to improve performance, enable essential features, and enhance your experience. You can control these settings via your device.

7. Your Rights

You have the right to:

• Access, update, or delete your personal data.
• Request a copy of the information we store.
• Withdraw consent for data usage where applicable.

For any requests, contact us at: virtualintelligenceonline@gmail.com

8. Third-Party Links

Our app may contain links to third-party services (e.g., payment gateways, document verification). We are not responsible for their privacy practices.

9. Children’s Privacy

Our services are not intended for individuals under 18 years old. We do not knowingly collect data from minors.

10. Changes to This Policy

We may update this policy from time to time. Changes will be posted in the app with the revised effective date.

11. Contact Us

Virtual Intelligence Online
Email: virtualintelligenceonline@gmail.com
Website: https://www.virtualintelligenceonline.com